This article will provide businesses in Ireland and Northern Ireland with an understanding of the process when completing a customs declaration for import and/or export and an overview of key documentation required to help complete the declaration.
Introduction
A customs declaration is a legally required document that provides details of goods that are being imported or exported into and out of Ireland and Northern Ireland.
The following information should be used as a guide only and if businesses decide to complete a customs declaration in-house, then further guidance and training is advised. There is also the option to engage a third-party source to complete the relevant declaration on your behalf such as a customs agent/freight forwarder.
Your step-by-step guide to completing an import declaration |
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The following video provides an introduction for cross-border SMEs in Ireland and Northern Ireland when completing an import declaration. There are several documents mentioned throughout this video, for example, a packing list, invoices, and shipping instructions. We've provided PDF copies of the forms and it's recommended that you refer to these documents as you watch this video. |
Your step-by-step guide to completing an export declaration |
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The following video provides an introduction for cross-border SMEs in Ireland and Northern Ireland when completing an export declaration. There are several documents mentioned throughout this video, for example, a packing list, invoices, and shipping instructions. We've provided PDF copies of the forms and it's recommended that you refer to these documents as you watch this video. |
What are my options when completing customs declarations?
Below are two options for cross-border SMEs in Ireland and Northern Ireland to consider when completing customs declarations.
Option 1: Using the services of a third-party source, customs agent, or freight forwarder.
These are only estimates and costs will vary depending on the service provider:
- Import Declarations starting at approx. £50/€57 per declaration.
- Export Declarations starting at approx. £25/€28 per declaration.
- Full Trading Members of Irish International Freight Association
- Current members of the British International Freight Association
- HM Revenue & Customs register of customs agents and fast parcel operators
Option 2: Completing customs declarations in-house.
This option includes buying the customs clearance software and completing your own declarations. It will involve up-skilling yourself and/or your workforce.
These are only estimates and costs will vary depending on the service provider:
- A subscription-based offering, starting at approx. £60/€70 per month.
- A yearly license approx. £200/€230 and approx. £2/€2.30 per entry to "transmit" to Customs.
- For the UK you may also need a gateway account, approx. £1000/€1150 per annum. The software for the UK and Ireland is not the same so you may need both.
- Training on the software starts at £950/€1100.
- Required port charges (which again vary between ports are usually accessible on the websites of the ports).
Do you need further assistance?
InterTradeIreland support can be accessed by engaging with our chat function. You may also be eligible for fully funded consultancy advice, subject to criteria.
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Article reviewed: April 2023